Best Guess Planning Sheet

Name of Group*

Event Planner Contact Name*

Event Planner Email*

Phone

Billing & Payment Contact Name*

Billing & Payment Email:*

Name of Event

Please tell us a little bit about the nature of your group and the event that you are planning at Stony Point Center.

How did you hear about us?

Your event starts*

Planners/presenters arrive about what time?

Participants arrive about what time?

The first meal that you plan to eat at Stony Point Center

Your event ends*

The last meal that you plan to eat at Stony Point Center

Group leaves about what time?

Number of Adults*

Number of Children (4 - 12)

What about a creative activity for your group during your stay? For an additional charge, our Artist-in-Residence is ready to work with you to develop a fun, creative activity to meet your needs, perhaps related to the theme of your event. If you would like to explore that possibility with no obligation, please check below:

We'd like to be in touch with your Artist in Residence

Any details you can supply below will help our Artist in Residence prepare for conversation with you.

Time(s) available during your stay that you would like to spend in the art space:

What type of activity do you envision? (check one or both) Individual Group

We would like the art activity to complement the theme of our retreat.

Your theme

We would like SPC to provide supplies

Your budget for supplies

We will bring our own supplies

Weather permitting, we are open to participating in a nature walk in correspondence with the workshop.

Your Agenda

Will you have any early arrivals or late departures? Yes No

Please Describe

Transportation Needs 1) INDIVIDUAL: I will notify my participants to submit transportation requests individually on your website at least one week in advance.
2) GROUP: I will be the central point of contact for all transportation requests for my group. The SPC transportation coordinator will contact me with how to submit the data.
3) NONE: We will not be using the transportation service of Stony Point Center.

We can make screen-printed t-shirts for your group.
Our t-shirts are organic cotton, fair-trade, and sweat-free.
If you check this box, we will contact you to discuss details.

My group is interested in ordering t-shirts for an extra fee

Any special requests you will be making that you know about now?

We are grateful for the opportunity to host a wide variety of groups doing different and inspiring work. We like to support the work of our guests who share our values of welcoming across boundaries, nurturing inclusive community, and cultivating peace and justice.

Does your group have a social media and/or online presence? Yes No

Stony Point may connect with my group on social media

Facebook

Twitter

Instagram

YouTube

Website

There is a link to my event page

Link

May we highlight your group and/or event on SPC’s social media? You may highlight my group and our event
You may highlight my group but keep the event private
Please do not highlight my group or event

Stony Point Center may highlight my event on the upcoming Events section of their website.

Comment

Thank you for providing us with the details about your event.

Our Guest Services Manager will follow up with you prior to your arrival.

Any questions, please feel free to reach our Guest Services Manager at 845-786-5674 x105.

A Multifaith Commitment to Radical Hospitality Affirmed by the PC(USA)

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